Office of Research and Sponsored Programs
Grant-Funded Student & External Part-time Hiring


Instructions This form is ONLY for external grant-funded or internal research program hiring. All sections of this form are required.

Student Hiring Eligibility
-Undergraduate students must be enrolled in classes to be employed. If hiring the same student for more than one semester, complete a separate form for each semester
-Graduate Administrative Assistant (GAA) must be enrolled in classes to be employed. Graduate assistantships begin in the Fall semester of the new academic year and continue through the end of the Spring semester.
-Graduate Research Assistant (GRA) must be enrolled in classes to be employed. Graduate assistantships begin in the Fall semester of the new academic year and continue through the end of the Spring semester.
-Academic Specialist position (Graduate student): see below

Part-time Academic Specialist Candidate Eligibility 
  • Candidates must hold a bachelor's degree.
  • Kean graduate students are eligible, but enrollment as a graduate student is not a requirement for employment.
  • If the student is already hired as an Academic Specialist, complete the following form Academic specialist contract template
  • Current Kean employees are not eligible for this position if they are simultaneously employed in another department.

Academic Specialist Documents below should be completed with the appropriate approvals before beginning this form.


Principal Investigator/Project Director (PI/PD) You are responsible for completing this form and obtaining the appropriate approvals. Please ensure all information is accurate and corresponds with the funding and University payment schedules.

Approvals: The completed and signed form will be automatically submitted to ORSP (postaward@kean.edu) for the VP of Research review. If approved by the VP of Research, the form with be automatically submitted to HR/Student Hiring for processing. Additional steps may be required for some positions. 

Processing time: Estimated 2 weeks or more
 
Under no circumstances shall a candidate commence work without official clearance from HR. Failure to follow these instructions may result in delays in processing.
 
Questions?
Concerning grant funding for student hiring contact postaward@kean.edu
Concerning HR student hiring required documentation contact Makenzie Carty Email: studenthiring@kean.edu
Concerning Graduate Assistantship hiring contact ga@kean.edu










Are you hiring this candidate to work under an internal grant/program or external grant?
What student classification are you looking to hire?